Privacy statement for the lottery data register

Privacy Statement for the lottery data register defines how the data related to TEK's lotteries is handled.

Privacy Statement for the Lottery Data Register of Academic Engineers and Architects in Finland and Tekniikan Akateemisten Liitto TEK ry 

1 Joint controller and contact person

Name: Academic Engineers and Architects in Finland and Tekniikan Akateemisten Liitto TEK ry 
Address: Ratavartijankatu 2 
FI-00520 Helsinki, Finland
Telephone: +358 9 2291 2291
Business ID: 0117014–0, 0201522-2

TEK is an association formed by two unions and therefore some of the functions (and units) are legally divided between Academic Engineers and Architects in Finland TEK and Tekniikan Akateemiset ry.  TEK’s private members are members of Academic Engineers and Architects in Finland.

Contact person: Susanna Bairoh
E-mail address:

2 Data protection officer

3 Data subjects

This register contains personal data of the persons participating in lotteries organised by Academic Engineers and Architects in Finland and Tekniikan Akateemisten Liitto ry (hereinafter “Organisation”).

4 The purpose and legal ground for processing personal data

The purpose of personal data processing is to enable the organisation of lotteries for prizes, and the delivery of the prizes to the winners. 

The legal ground for the processing of personal data is the consent collected from the data subjects. 

5 Processing personal data

The Organisation processes the following personal data obtained from lottery participants:

- the person’s contact information
- the person’s potential membership number

6 Regular sources of information 

Personal data will only be collected directly from the data subjects.

7 Regular hand-over and transfer of personal data 

Personal data will not be handed over or transferred to third parties. 

8 Transfer of data out the EU or the EEA 

Personal data will not be disclosed outside the EU or the EEA. 

9 Storing period

The person responsible for implementing a lottery is obliged to immediately delete the personal data once the lottery has been conducted and the prizes delivered.

10 Data subjects' rights

Participation in a lottery is invariably voluntary. 

In accordance with the relevant data protection legislation, the data subjects have, at any time, the right to:

- be informed on the processing of their personal data;
- have access to their personal information and verify the correctness of the data concerning them and processed by the Organisation;  
- demand rectification of any inaccurate or incorrect information and to have incomplete data completed;
- demand the erasure of their personal data;
- withdraw their consent and object to the processing of their personal data to the extent that the processing is legally based on the data subject’s consent;  
- receive their information in a machine-readable format and have the right to transmit those data items to another controller, providing that the data subject has provided the information to the Organisation themselves, the Organisation is processing the information based on the data subject’s consent and the processing is conducted automatically; and 
- demand the restriction of the processing of their personal data.  

The data subject must request the implementation of the above-mentioned right via the means provided in this description’s Contacts section. The Organisation has the right to request the data subject to specify their request in writing and to verify the identity of the data subject prior to processing the request. The Organisation may reject the requests on the grounds provided in relevant legislation.

11 Right to lodge a complaint to the supervisory authority 

The data subjects have the right to lodge a complaint to the relevant supervisory authority, or to the supervisory authority of the EU member state where their place of residence or work is located, should the data subject deem that the Organisation has not processed their data in accordance with relevant legislation.

12 Data protection

The personal data collected for lottery purposes will not be stored in any non-digital form. The processed personal data is digitally secured and saved to the Organisation’s information system that can only be accessed by the personnel who need the information in question for their work. These persons use personal user IDs and passwords. 

All workstations and data storage media used by the Organisation are encrypted.

13 Contact

Requests concerning the usage of data subjects’ rights, questions on this description and other matters must be made via e-mail to the Data Protection Officer. A data subject may also contact the Organisation in person or in writing at the following address:

Academic Engineers and Architects in Finland  
Susanna Bairoh
Ratavartijankatu 2, 00520 Helsinki, Finland

14 Amendments to this privacy statement

This Privacy Statement can be updated from time to time, for example, in cases where the relevant legislation is amended. This description was most recently updated on 15 May 2018.